Adding and Editing Fees


	Fees are created, edited and deleted from the fees list. The fees list shows all the fees currently active in a centre.

QikKids supports most fee structures including Weekly and Sibling Discounts.

Note: When offering discounts, fees are automatically averaged across all siblings to maximise the amount of CCB that a family can claim.

Fee Name

The name of the fee as it will appear on statements. It is not necessary to include the roll name or the fee type as QikKids already includes this information for each attendance printed on the statement.

Good Example: Full Day
Bad Example: Full Day Vacation Care
Bad Example: Full Day Absent

Applies to School Age / Non School Age

If relevant, tick the age range this fee is usually applied to.

Show on All Rolls

By default, QikKids only displays a fee if it has been selected in the roll set up. Tick to make a fee available on all rolls in this centre.

Show in All Centres

By default, fees are available only within the centre in which they were created. Tick to make this fee visible in all centres.

Utilisation

QikKids can provide occupancy statistics for individual rolls and across the entire centre. When using sessional fees the utilisation field is used to enter the percentage of a full place that is represented by this attendance. For example, if the fee represents one place for a full day, then the utilisation would be 100%. If the fee represents a half day attendances, then the utilisation would be 50%.

Types

Tick the different types of attendance (or non-attendance) for which this fee may be used.

Normal - tick this if the fee is available for use when a child attends.
CCB Allowable Absence - tick this if the fee is applicable for an allowable absence. Children are allowed 30 of these absences per financial year, after which CCB is no longer paid on any additional absences.
CCB Approved Absence - tick if this fee is applicable for an approved absence. Children are allowed an unlimited number of approved absences, CCB is always paid.
Holiday - tick if this fee is being charged for holidays. Holidays have the same CCB restrictions as an allowable absence.

Please consult the childcare handbook for an explanation of what these different fee types represent.

Roll Code

A one or two letter abbreviation for the fee name. For space reasons this appears on the roll rather than the entire attendance name.

Example: FD (for Full Day), HD (for Half Day)

Note: if you charge attendances and absences at different rates, you will need to create a separate fee to cover each rate.

Default Times

For sessional fees, indicate the typical attendance times if possible.

Fee ID

A user defined field available for custom reporting.

Price Schedules

A fee is composed of one or more fee schedules, which describes the pricing structure at a given date. A fee schedule remains in effect until a more recent fee schedule is entered, or the entire fee is deleted. When marking a roll QikKids will search all the available price schedules for a particular fee to find the one that applies to the date being marked. This allows you to enter price schedules in advance; they will not be used until attendances are charged for in the period of the new schedule.

Note: It is very important that you do not delete or edit previous schedules unless they are incorrect. If you remove or edit a schedule and calculations are backdated into the period of the altered fee schedule, QikKids will not be able to correctly calculate the fees.

New

Click new to create a new fee schedule.

Delete

Permanently removes the currently highlighted fee schedule.

Effective

The date that the fee schedule will be applied from. It will continue to apply until a date corresponding to a newer fee schedule is used.

Schedule Types

Choose the appropriate calculation method for your fee structure.

Fixed Day / Session Rate
a flat rate fee per day or session.
Day / Session Rate with Daily Sibling Discount
a fee that varies based on the number of siblings attending that day.
Day / Session Rate with Weekly Sibling Discount
a fee that varies based on how many sibling have attended over the course of the week.
Per Day Discount (Resets Weekly)
a fee that varies based on how many days a child attends during the week.
Per Day Discount (Resets Weekly) with Daily Sibling Discount
a fee that varies based on how many days a child attends during the week and how many siblings attended each day.
Per Day Discount (Resets Weekly) with Weekly Sibling Discount
a fee that varies based on how many days a child attends during the week and how many siblings have attended over the course of the week.
Sessional Discount (Resets Daily)
a fee that varies based on how many sessions a child attends in a day.
Sessional Discount (Resets Weekly)
a fee that varies based on how many sessions a child attends in a week.
Fixed Hourly Rate
a flat rate hourly fee
Hourly Rate with Daily Sibling Discount
an hourly fee that varies based on the number of siblings attending that day
Hourly Rate with Weekly Sibling Discount
an hourly fee that varies based on the number of siblings attending during the course of a week
Complex Hourly Rate
a fee that can have the rate varied for each half hour up to a maximum of 14 hours.
Weekly Hourly Rate
a fee that rate based on the number of hours attended in the week.
Weekly Hourly Rate (Tiered)
a fee that that is calculated over the weekly hours attended, containing up to 6 ranges or tiers.

Session or Daily Fees have a fixed fee and CCB paid on a fixed number of hours, even if a child only attends part of the session.

Hourly Fees have the fee and CCB paid on the actual attendance time. You will need to enter In / Out times when you mark the roll, or in the default bookings for the child. Fees are entered at an hourly rate, QikKids calculates the fee by rounding to the nearest minute.

CCB / REG Hours

The session hours for the fee.

Discount Gap By %

Some fee schedules provide a discount based on the parent contribution. Tick the box and enter a percentage discount. 100% provides a zero gap fee.

Fee Rate

Depending on the calculation method chosen above input the fee rates for the various days, siblings, sessions and hours relevant to your fee schedule.

For QikKids 3 Users

One of the most obvious changes from QikKids 3 to QikKids 4 is the way in which fees are now organised. The new system is considerably different to that used in QikKids 3, so it is important to understand the changes before trying to add or change any fees.

The following table summarises some of the key differences:


QikKids 3	QikKids 4
Fees are entered for each roll	Fees are entered only once for each centre, and linked to the rolls in which they are used
Fees directly contain pricing information that should not be altered	Fees each have multiple date based fee schedules to enable changes in pricing without altering bookings and fee names
Sick, absent and holiday charges each require their own fee be created	Sick, absent and holiday fees can be enabled for each fee by simply ticking the appropriate box.