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The Petty Cash Screen provides tracking and reporting facilities to help you manage your petty cash.
Petty Cash is normally operated as an impress account. Typically the account will have a nominated float, say $200. Whenever this begins to get low, a new cheque is written out to top the account back up to the nominated level.
It is generally best to begin using Petty Cash just after you have received a reimbursement to bring you up to your float level.
Click the Reimbursement Tab and enter your float level, use the category box to select Opening Balance.
Continue by entering all new receipts. Choose or create appropriate categories. The Petty Cash Report will split up your spending into these categories.
Enter reimbursements whenever you receive a top up. Generally the reimbursement should bring you back to your original float.
The screen shows the petty cash transactions after the date in the Display box (at the bottom left-hand corner). You can change this date by clicking on the drop down arrow to the right of the date and selecting a new date.
To print a Petty Cash Summary click on the Print button and select the Start and End dates, then click OK.
Receipts
Receipts are those that you have received from cash purchases that you have made.
Display
Select the date that you wish petty cash to be itemised from.
Category
Select the relevant category. Use (...) to add, edit and delete categories.
Supplier
Select the supplier if required. Use (...) to add, edit and delete suppliers.
Enter notes and amount. Click Enter to register the petty cash transaction.
Reimburse
Enter the category of transaction. For example entering an opening balance of petty cash or reimbursing petty cash.
Enter the date and amount. Clicks Enter to save and display the new entry.
Note: If you make a mistake as you are entering information you can click Cancel and start again. If you have already entered the transaction into the system highlight the item that you have made the mistake in and click Delete. Now re-enter the correct transaction details.